Each enthusiast or each Fungus Group can develop their own preferred recording system for location and habitat data. This general-purpose record sheet is easily modified to suit your preferences:
| Date | Day, month, year |
| Location | Venue details |
| Situation | Solitary, group size etc |
| Substrate | On living/dead wood (type), in moss, leaf litter, soil |
| Possible mycorrhizal partners | Nearby trees or shrubs |
| Cap | Diameter, colour, nature of surface, odour etc |
| Gills/tubes | Colour, shape, size, crowded/spaced etc |
| Spore print | Colour |
| Stem | Diameter, length, shape, colour, nature of surface |
| Base | Rooting, shape, volva etc |
| Other details | Colour changes, etc |
Where possible, photograph specimens and features at various stages in their development and from several angles. Here, for example, is a photo record of the Shaggy Inkcap, Coprinus comatus:
 A large group beneath giant redwood trees |
 Youngish specimens at the edge of a tree-lined track |
 Stem, showing the movable stemring |
 Old caps nearing the end of the deliquescing stage |
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